Companies Act 2006 – Email Footers

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Please note, the definition of business letters has been clarified as being ‘in hard copy, electronic or any other form.”

Author: Darren Fletcher
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This article is 12 months old.

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It is well known that all documents from a limited company must have a minimum of information about the company displayed in accordance with the Companies Act 2006.

It is worth reminding everyone that documents are defined as a limited company’s: 

  • business letters
  • order forms
  • websites

The information to be listed on these documents are:  

  • the part of the United Kingdom in which the company is registered
  • the company’s registered number
  • the address of the company’s registered office

Please note, the definition of business letters has been clarified as being ‘in hard copy, electronic or any other form.” This means that any email a limited company sends out as business correspondence must have the same information included as is on their letterheaded paper and website [being the part of the United Kingdom in which the company is registered, the company’s registered number, and the address of the company’s registered office].

If a company fails to comply, then the company and every company officer, may have committed an offence for which the fine is £1,000 plus a continued breach fee of £100 per day.

An email footer is easy to set up and a failure to do so can be costly.

Darren Fletcher

Legal Advisor

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